You can get more value from your mobile devices when you arm them with the right apps that really can help you save time in your practice. Some of these are free, some have free versions, and others provide big benefits with modest price tags.
MANAGE PASSWORDS SECURELY & EFFICIENTLY
Accounting professionals typically have a lot of passwords to remember — everything from client logins to internal systems, even personal accounts. According to Allyson Kazmucha in Best apps for accountants and bookkeepers, 1Password is an efficient way to manage passwords and keep files secure with strong ones. “1Password is a safe and secure place to store them all without worrying about whether or not they’re going to fall in the wrong hands. You only need to remember one master password. 1Password can also help you generate strong passwords so you can rest easy knowing your sensitive information is as secure as possible.”
CAPTURE RECEIPTS FOR EASIER EXPENSE REPORTING
Xpenditure automates expense tracking from receipt to report on iPhones and Androids. Simply take a photo of your receipts with your smartphone and Xpenditure’s intelligent scanning extracts the relevant data. You can add more information such as project or category. Use your online account to manage expenses, advances, mileage, even time-tracking. Generate expense and reimbursement reports with just a few clicks and export expenses to PDF, CSV or your favorite accounting software. You’ll be a hero with your clients when you tell them about this one.
MAKE ON-THE-SPOT FINANCIAL CALCULATIONS
The Pro Edition of the powerOne Financial Calculator is described as “the best financial calculator app” by Worldwide Tech and “the crème de la crème of calculators” by AppAdvice. Its pre-installed templates cover all facets of finance and business including 401k calculations, auto loans and leases, bonds, breakevens, currency conversion, cash flow — NPR, NFV, IRR, and much more. You also have access to hundreds of additional templates in the powerOne Library. If you’re calculating an amortization or a loan, it can even produce graphs to help your clients visualize the data you’re explaining. Versions are available for both iPhone/iPad and Android.
MANAGE BUSINESS CARDS BETTER
With so many business cards in your desk drawer and so many apps available to help you manage them, check out Melissa Pereson’s COMPUTERWORLD review — 7 business card apps for smartphones — Scan ’em and store ’em. It’s a helpful comparison of seven popular apps Pereson tested on iOS and Android mobile devices. Apps reviewed: ABBYY Business Card Reader, Business Card Reader, CamCard, Presto BizCard, ScanBizCards, WorldCard Mobile, and Yolu Card Reader.
SCAN & SEND DOCUMENTS ON-THE-GO
Financial paperwork often requires client signatures and the filling in of information. Scanner Promakes it easy to take photos of signed documents, then upload files to the cloud, email, print, or share them in other ways. This app transforms your iPhone or iPad into a portable handheld scanner.
About the Author:
Pat Friesen is a contributing writer to this blog with 30 years of direct response copywriting experience selling insurance and other financial services to consumers and owners of small to mid-size businesses. She’s also a columnist for several direct marketing trade publications.